Privacy Policy

Effective Date: January 27, 2026
Last Updated: January 27, 2026

1. Introduction

Somerset Academy Inc. (“Somerset Academy,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and interact with our services.

Please read this Privacy Policy carefully. By using our website or services, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

2. Information We Collect

2.1 Personal Information You Provide

We may collect personal information that you voluntarily provide to us when you:

  • Request information about our programs
  • Submit an enrollment application
  • Register for events or workshops
  • Contact us via email, phone, or contact forms
  • Subscribe to our newsletter or communications
  • Participate in surveys or feedback requests
  • Submit testimonials, reviews, or other content

This information may include:

  • Names (parent/guardian and child)
  • Email addresses
  • Phone numbers
  • Mailing addresses
  • Child’s date of birth and age
  • Emergency contact information
  • Medical information and allergies (for enrolled students)
  • Dietary restrictions and preferences
  • Payment and billing information
  • Any other information you choose to provide

2.2 Information Collected Automatically

When you visit our website, we may automatically collect certain information about your device and usage, including:

  • IP address
  • Browser type and version
  • Operating system
  • Referring website addresses
  • Pages viewed and time spent on pages
  • Date and time of visits
  • Clickstream data
  • Device identifiers

We collect this information through cookies, web beacons, and similar tracking technologies.

2.3 Children’s Information

Somerset Academy Inc. is an early learning center that serves children. We collect personal information about children only from their parents or legal guardians for enrollment and educational purposes. We do not knowingly collect personal information directly from children under 13 through our public website.

If you are a parent or guardian and believe we have inadvertently collected information from your child without your consent, please contact us immediately at hello@somersetacademyinc.org so we can remove such information.

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Educational and Administrative Purposes

  • To process enrollment applications and maintain student records
  • To communicate with parents/guardians about their child’s development and daily activities
  • To provide educational services and programming
  • To ensure the health, safety, and wellbeing of children in our care
  • To maintain emergency contact information
  • To coordinate pick-up and drop-off procedures
  • To plan and implement individualized learning experiences

3.2 Communication

  • To respond to your inquiries and requests
  • To send you information about our programs, events, and services
  • To provide updates, newsletters, and promotional materials (with your consent)
  • To notify you of changes to our policies or services
  • To send administrative information such as billing statements

3.3 Improvement and Analytics

  • To analyze website usage and improve our online experience
  • To understand user preferences and trends
  • To enhance our programs and services
  • To conduct research and evaluation of our educational approaches

3.4 Legal and Safety Purposes

  • To comply with legal obligations and regulatory requirements
  • To protect the rights, property, and safety of Somerset Academy, our students, staff, and others
  • To enforce our Terms of Use and other agreements
  • To respond to legal processes and government requests

4. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you, including:

  • Payment processors
  • Email service providers
  • Website hosting services
  • Educational software platforms
  • Background check services
  • Accounting and legal services

These service providers are contractually obligated to keep your information confidential and use it only for the purposes for which we disclose it to them.

4.2 Legal Requirements

We may disclose your information when required by law or in response to:

  • Court orders, subpoenas, or other legal processes
  • Requests from government authorities or law enforcement
  • Situations involving potential threats to the safety of any person
  • Investigations of violations of our Terms of Use or policies

4.3 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections outlined in this policy.

4.4 With Your Consent

We may share your information for any other purpose with your explicit consent.

5. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and collect information about how you use our site.

5.1 What Are Cookies?

Cookies are small text files stored on your device that help websites remember your preferences and improve functionality.

5.2 Types of Cookies We Use

  • Essential Cookies: Necessary for the website to function properly
  • Analytics Cookies: Help us understand how visitors interact with our website
  • Functional Cookies: Remember your preferences and settings
  • Marketing Cookies: Track your browsing activity to deliver relevant content (with your consent)

5.3 Managing Cookies

You can control and manage cookies through your browser settings. You can choose to:

  • Accept all cookies
  • Decline all cookies
  • Receive notifications when cookies are being sent
  • Delete cookies

Please note that disabling certain cookies may affect the functionality of our website.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Secure servers and encrypted data transmission (SSL/TLS)
  • Restricted access to personal information on a need-to-know basis
  • Regular security assessments and updates
  • Staff training on data protection and confidentiality
  • Physical security measures at our facilities

However, no method of transmission over the internet or electronic storage is 100{a3e247b6721e134e49a4813116043dc9cd8a2a77d95022b2661c4380611c028d} secure. While we strive to protect your personal information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

  • Enrollment Records: Maintained for the duration of enrollment and for a period after graduation as required by state regulations
  • Financial Records: Retained in accordance with applicable tax and accounting laws
  • Marketing Communications: Retained until you unsubscribe or request deletion
  • Website Analytics: Typically retained for 12-24 months

When information is no longer needed, we will securely delete or anonymize it.

8. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

8.1 Access and Correction

You have the right to access and update your personal information. You may request copies of the information we hold about you and correct any inaccuracies.

8.2 Deletion

You may request that we delete your personal information, subject to certain legal obligations and legitimate business needs (such as maintaining enrollment records).

8.3 Opt-Out of Marketing Communications

You can unsubscribe from promotional emails at any time by:

Please note that even if you opt out of marketing communications, we may still send you administrative messages related to our services.

8.4 Restrict Processing

You may request that we limit how we use your personal information in certain circumstances.

8.5 Data Portability

You may request a copy of your personal information in a structured, commonly used format.

To exercise any of these rights, please contact us using the information provided in Section 13.

9. Third-Party Links

Our website may contain links to third-party websites, social media platforms, or services that are not operated by Somerset Academy Inc. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

10. Photography and Media

As part of our educational programs, we may photograph or video record children during activities and events. These images may be used:

  • On our website and social media platforms
  • In promotional materials and publications
  • For educational documentation and assessment purposes
  • In newsletters and communications to families

Parents/guardians will be asked to provide consent for the use of their child’s image during the enrollment process. You may withdraw this consent at any time by submitting a written request to our administrative office.

We take reasonable precautions to ensure that children are portrayed respectfully and that images do not include identifying information such as full names or addresses when used publicly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

  • Posting the updated policy on our website with a new “Last Updated” date
  • Sending an email notification to registered users
  • Posting a notice on our website homepage

We encourage you to review this Privacy Policy periodically. Your continued use of our website and services after any modifications indicates your acceptance of the updated policy.

12. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • The right to know what personal information we collect, use, and disclose
  • The right to request deletion of your personal information
  • The right to opt-out of the sale of your personal information (note: we do not sell personal information)
  • The right to non-discrimination for exercising your privacy rights

To exercise these rights, please contact us at hello@somersetacademyinc.org or (267) 639-9664.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Somerset Academy Inc.
719 W Girard Ave.
Philadelphia, PA 19123
Phone: (267) 639-9664
Email: hello@somersetacademyinc.org

We will respond to your inquiry within a reasonable timeframe, typically within 30 days.

14. Consent

By using our website and services, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy. If you provide information about your child, you represent that you have the authority to consent on their behalf.

This Privacy Policy was last updated on January 27, 2026. Please check back regularly for updates.